Books out of balance

January 28, 2014 

The audit report of the Whiteside School District for the school year ending June 30, 2012, reported a material weakness in the District's internal control over financial reporting. The material weakness reported by the audit firm was that the District did not balance the checkbook or reconcile the monthly bank statements for the entire year.

My question is, if no reconciliation was prepared, how could the administration even know if any unauthorized checks cleared the bank? This lapse in basic accounting procedure leaves me stunned. Is the administration of this District actually this incompetent? What kind of background does the current bookkeeping staff have to not understand the importance of balancing the checkbook to the general ledger on a monthly basis?

The thing I cannot understand is why the school board has not held someone accountable for this lapse in financial oversight. Did they even read the audit report? If this had occurred in the business world, someone would have lost their job.

It should also be noted that no audit report has been issued for the school year ending June 30, 2013. When I questioned the superintendent on this issue she responded that they are working on it. The school year ended seven months ago. What is she trying to hide? My guess is they failed to balance the checkbook for 2013 as well, because the bookkeeping staff lacks the training to prepare one.

Louis J. Netemeyer

Belleville

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